Fill every class slot without living in the office.
Enrolment, scheduling, parent comms and billing for your whole centre, in one dashboard.
Where the hours actually go.
Class scheduling is a puzzle
Teacher availability, room slots, age groups and make-up lessons collide weekly. One change ripples everywhere.
Enquiries arrive when you are teaching
Parents call and WhatsApp during class hours. Missed replies mean students going to the centre down the road.
Term billing is a saga
Different rates, sibling discounts, pro-rations for late joiners. Invoicing a full term manually is days of work.
Parents want constant updates
Progress notes, photos, announcements and make-up reminders for every student, every week.
Your toolkit inside kiap.ai
Live today inside the super app, or being built on the same API. Everything AI drafts, you approve.
Class and teacher scheduling
Timetables by teacher, room and level with make-up lesson slots parents can book themselves inside your rules.
Enquiry and trial booking
Answers fees, schedules and programme questions instantly on WhatsApp and your site, and books trial classes automatically.
Term invoicing
Bulk term invoices with sibling discounts and pro-ration handled automatically, with PayNow links parents actually use.
Parent broadcast
Announcements, closures and term updates reach every parent at once, filtered by class if needed.
Student progress notes
Teachers dictate quick notes after class and AI turns them into per-student progress updates for parents.
Enrolment pipeline
Trial bookings, follow-ups and conversions tracked so you see exactly which classes fill and which leak.
A day with AI doing the busywork.
Two trial bookings came in overnight via the chat agent, already slotted and confirmed.
A teacher calls in sick. The system offers affected parents make-up slots automatically.
Term invoices for 80 students generate with sibling discounts applied. One review, sent.
Progress updates from today's classes go out to parents, drafted from teacher voice notes.
Questions enrichment centre owners actually ask.
Can parents book and manage classes themselves?
Yes. Parents see available slots, book trials and make-up lessons, and get reminders, all inside the rules you set for class sizes and timing.
How does billing handle discounts and pro-ration?
Term invoicing applies your rate card automatically, sibling discounts, mid-term joiners, material fees. You review before anything sends.
We have multiple branches. Does it scale?
The platform handles multiple locations with separate timetables and shared student records, so a family can be managed across branches.
Will this replace my admin staff?
It makes them faster, not redundant. The repetitive work, scheduling, invoicing, chasing, becomes automatic, so your team can focus on parents and teachers instead of paperwork.
Can it handle different programme types?
Tuition, music, art, swimming, coding camps, the scheduling, billing and comms logic is the same. Class types and rate cards are fully configurable.
Keep the craft. Drop the admin.
See your toolkit running inside kiap.ai. One call, a real walkthrough, no pressure.