Every vehicle utilised. Nothing expiring unnoticed.
Vehicle schedules, maintenance, renewals and per-vehicle costs handled, so the fleet runs on plan, not memory.
Where the hours actually go.
Vehicle and driver scheduling daily
Matching vehicles to routes and drivers every morning. One breakdown scrambles the whole day's plan.
Renewals tracked on a wall calendar
Servicing, LTA inspections, road tax and COE renewals all expire at different times. Miss one and a vehicle is off the road.
Costs invisible per vehicle
Fuel, maintenance and utilisation per vehicle untracked. The van losing money looks identical to the one earning it.
Driver admin by phone
Claims, leave, licensing checks and route changes all handled through calls and chat, undocumented and repeated.
Your toolkit inside kiap.ai
Live today inside the super app, or being built on the same API. Everything AI drafts, you approve.
Fleet schedule board
Vehicle assignments and driver rosters in one view, so a breakdown gets reassigned in minutes, not a morning.
Maintenance and renewal alerts
Servicing due dates, LTA inspections, road tax and COE renewals flagged per vehicle before they lapse.
Cost-per-vehicle dashboard
Fuel, maintenance and utilisation cost per vehicle visible, so the loss-makers get spotted.
Driver comms
Route changes, policy updates and announcements broadcast to all drivers with read tracking.
Vehicle records
Registration, insurance, inspection and repair history per vehicle in one file.
Route plan drafts
In the worksDraft route plans from the day's delivery list, adjusted by drivers who know the roads.
Workshop and parts billing
Workshop invoices, parts and leasing costs tracked per vehicle for clean cost records.
A day with AI doing the busywork.
Today's assignments confirmed. One van is in the workshop; its route was reassigned automatically.
An inspection renewal alert for two lorries due next month. Workshop slots booked while there is time.
The cost dashboard shows one van's fuel spend spiking. Worth a check before it becomes a pattern.
Tomorrow's draft routes are ready for the morning driver briefing.
Questions fleet managers actually ask.
Will AI replace fleet managers or drivers?
No. Route realities, driver management and vehicle judgement stay human. The platform removes the tracking and reminding so the fleet is managed, not chased.
Does it track COE renewals?
Yes. COE expiry, road tax, LTA inspections and servicing are all flagged per vehicle ahead of deadline, so nothing grounds a vehicle by surprise.
Can it handle a mixed fleet?
Vans, lorries and cars each carry their own records, schedules and renewal timelines in the same system.
How does per-vehicle costing work?
Fuel claims, workshop invoices and utilisation are tracked per vehicle, so the true cost of each unit is visible instead of blended.
What does it cost?
The standard plan covers the toolkit. One avoided missed-renewal penalty typically pays for months.
Keep the craft. Drop the admin.
See your toolkit running inside kiap.ai. One call, a real walkthrough, no pressure.