Move cargo. Let the paperwork move itself.
Shipping documents, permit prep, shipment files and landed costs handled, so clearance is a process, not a panic.
Where the hours actually go.
Permit paperwork per shipment
TradeNet declarations, HS codes and permit applications for every consignment. One wrong field delays the cargo.
Documents rebuilt every consignment
Commercial invoices, packing lists, bill of lading instructions and COO applications recreated per shipment from the last similar file.
INCOTERMS and landed cost fog
Who pays what under which term, and what the shipment actually cost landed. The true margin surfaces late, if ever.
Forwarder and carrier chasing
Rates, bookings, delays and document requests across endless email chains with three forwarders.
Your toolkit inside kiap.ai
Live today inside the super app, or being built on the same API. Everything AI drafts, you approve.
Permit documentation assistant
In the worksDrafts declaration details from shipment data and flags controlled-goods checks. You verify HS codes and submit through your declaring agent.
Shipping doc generator
Drafts commercial invoices, packing lists and shipping instructions from order data, consistent every time.
Shipment file hub
Every document per consignment in one searchable file, ready when customs or customers ask.
Landed cost tracking
Freight, duty and GST per shipment rolled into true landed cost, so margin is visible before the goods arrive.
Forwarder and vendor records
Forwarder rates, contacts and booking history per lane, so negotiations start from data.
Customer and supplier billing
GST-registered invoices and billing records tied to each shipment file.
A day with AI doing the busywork.
The commercial invoice and packing list for tomorrow's shipment are drafted. Verify the HS codes, file, done.
Next week's import permit details are drafted, flagged for a controlled-goods check before submission.
The landed cost report shows a freight spike on the China lane. Renegotiation starts with numbers in hand.
A forwarder booking confirms. All documents filed to the shipment record automatically.
Questions import/export coordinators actually ask.
Does it submit TradeNet declarations for me?
It drafts and organises the declaration details from your shipment data. Submission goes through you or your declaring agent, keeping the licensed sign-off where it belongs.
How does it handle INCOTERMS?
Cost allocation per shipment is tracked under the agreed terms, so who-pays-what is documented and landed cost is accurate per consignment.
Can it flag controlled goods?
Yes. Shipments involving controlled goods get flagged for the relevant checks and licences before the paperwork proceeds.
Will AI replace trade coordinators?
No. Compliance judgement, HS classification calls and forwarder relationships stay human. The platform removes the retyping and filing so coordination is fast and clean.
What does it cost?
The standard plan covers the toolkit. The document hours saved per shipment typically cover it within weeks.
Keep the craft. Drop the admin.
See your toolkit running inside kiap.ai. One call, a real walkthrough, no pressure.