Source smarter. Let AI do the quote-chasing.
RFQs, comparisons, POs, renewals and spend reporting handled, so procurement is negotiation, not admin.
Where the hours actually go.
RFQ cycles take weeks
Three-quote policies mean requesting, chasing and comparing supplier quotes in spreadsheets. Each cycle drags while stakeholders wait.
PO processing and chasing
Approvals, supplier confirmations and delivery follow-ups per purchase order, tracked across email threads.
Supplier knowledge scattered
Contacts, past pricing and performance notes live in old emails and memory. When a colleague leaves, the knowledge leaves.
Spend reporting built by hand
Quarterly category spend and savings reports assembled manually for management, outdated by the time they are presented.
Your toolkit inside kiap.ai
Live today inside the super app, or being built on the same API. Everything AI drafts, you approve.
RFQ and comparison drafting
Drafts RFQ documents from your specs and formats incoming supplier quotes into comparison tables, ready for your call.
Supplier records
Contacts, pricing history, contracts and performance notes per supplier in one institutional memory.
PO drafting and tracking
Purchase orders generated from approved requisitions, sent and tracked through confirmation and delivery.
Contract renewal alerts
Expiring contracts and renewal dates flagged early enough to renegotiate, not just renew.
Spend dashboard
Category spend, savings tracked and supplier concentration visible continuously for management reporting.
Supplier comms
RFQ sends, clarifications and award notifications broadcast and tracked in one thread.
Invoice matching
Supplier invoices matched to POs with payment records kept clean and GST-ready.
A day with AI doing the busywork.
The packaging materials RFQ goes to three suppliers, responses tracked automatically.
Quotes format themselves into a comparison table. The shortlist is ready for your judgement call.
A renewal alert: the cleaning services contract expires in sixty days. Renegotiation starts now, with leverage.
The quarterly spend report generates itself. The savings line is already up to date.
Questions procurement specialists actually ask.
Will AI replace procurement professionals?
No. Negotiation, supplier relationships and sourcing judgement are the job. The platform removes quote-chasing and formatting so more of your week is actual procurement.
Does it support three-quote compliance?
Yes. RFQ sends, responses and comparisons are tracked per purchase, giving you the audit trail three-quote policies require.
Can it handle public sector or GeBIZ-style procurement?
The records, documentation and comparison trails it keeps are compatible with structured procurement requirements.
How does spend reporting work?
Spend is tracked by category and supplier continuously, so management reports are generated from live data instead of quarter-end assembly.
What does it cost?
The standard plan covers the toolkit. One well-timed contract renegotiation typically pays for the year.
Keep the craft. Drop the admin.
See your toolkit running inside kiap.ai. One call, a real walkthrough, no pressure.