Design the building. Let AI draft the paperwork.
Submissions, minutes, fee proposals and site reports handled, so your hours go to the design and the client.
Where the hours actually go.
Authority submissions are paperwork-heavy
Every BCA and URA submission comes with checklists, forms and cover letters. The QP signature takes a minute; assembling the package takes hours.
Meeting minutes and RFIs pile up
Site meetings, consultant coordination and client reviews each generate minutes and action lists. Writing them accurately after a long day is slow, and a missed RFI answer stalls the work.
Fee proposals take evenings
Every new enquiry wants a tailored proposal with scope, stages and fees. Writing each one from scratch loses you the job or the weekend.
Consultant coordination by inbox
Structural, M&E and landscape inputs arrive across email, WhatsApp and shared drives. Tracking what is current and what is superseded is a job by itself.
Your toolkit inside kiap.ai
Live today inside the super app, or being built on the same API. Everything AI drafts, you approve.
Fee proposal drafter
Drafts tailored proposals from your past scopes and the client brief, with stages, deliverables and fees. You adjust the numbers, not the blank page.
Submission package checker
In the worksChecks your BCA or URA submission set against the authority checklist, flags missing forms and drafts the cover letter for the QP to sign off.
Meeting minutes and RFI drafts
Turns your site notes and recordings into structured minutes, and drafts RFI responses for your review before they go to the contractor.
Project client portal
Clients see drawings, decisions and progress photos in one place instead of WhatsApp threads, with approvals recorded properly.
Progressive fee invoicing
Stage-based invoices for concept, submission and construction phases, with automatic reminders so fees do not lag the work.
Practice website
A portfolio site that shows your projects properly and captures enquiries, built and kept current by AI.
Consultant and contractor records
Every consultant, contractor and client contact per project in one place, with the correspondence history attached.
A day with AI doing the busywork.
Overnight, the AI assembled the checklist for Friday's BCA submission. You review the flagged items over coffee.
Site inspection done. Dictate observations on the way back and the draft inspection report is waiting at your desk.
A new landed-property enquiry needs a fee proposal. The AI drafts from your last similar project; you adjust scope and send within the hour.
Minutes from today's progress meeting go out, drafted from your notes with action items assigned to each consultant.
The client approves the revised facade option inside the portal. Approval logged, contractor notified.
Questions architects actually ask.
Will AI replace architects?
No. Design judgement, the QP signature and the client relationship stay human. What AI removes is the documentation layer: submissions, minutes, reports and proposals. Your BOA registration and your name on the drawings are not replaceable.
Does it help with BCA and URA submissions?
The submission checker assembles your package against the authority checklist and flags gaps. The QP still reviews and signs everything; it just removes the clerical hunt for missing forms.
Can it draft fee proposals in my format?
It learns from your past proposals: your stages, your fee structure, your tone. You review and adjust scope and pricing before anything goes to the client.
Is this for solo practitioners or larger firms?
Both. A solo QP uses it for submissions, proposals and invoicing. A firm adds consultant coordination and client portals across projects. Pricing scales with the seats you need.
How much does it cost for a small practice?
The core tools are in the standard plan. Most practices cover it with a single recovered billable hour a week.
Keep the craft. Drop the admin.
See your toolkit running inside kiap.ai. One call, a real walkthrough, no pressure.