Win the brief. Then actually enjoy the event.
Proposals, vendor coordination, run sheets and payments handled, so event days are execution, not recovery.
Where the hours actually go.
Proposals take days
Every client wants a tailored proposal with theme, programme and budget breakdown. Each one written from scratch costs a weekend.
Vendor juggling across channels
Venue, caterer, AV, florist and emcee each have quotes and confirmations scattered across email and WhatsApp threads.
Run sheets rebuilt every event
Minute-by-minute event day schedules recreated from the last similar event's file, if you can find it.
Enquiries expire in hours
November D&D enquiries go to five planners at once. The slowest proposal loses.
Your toolkit inside kiap.ai
Live today inside the super app, or being built on the same API. Everything AI drafts, you approve.
Proposal generator
Drafts tailored proposals with programme and budget breakdowns from the client brief in under an hour.
Vendor coordination hub
Vendor quotes, confirmations and payment status per event in one pipeline, so nothing lives only in a chat thread.
Run sheet drafts
In the worksBuilds minute-by-minute event day schedules from your programme outline, refined by your experience.
Enquiry capture
Answers service and availability questions instantly and captures the event details your proposal needs.
Milestone billing
Deposits, staged payments and balance invoices tracked per event with automatic reminders.
Client portal
Clients see proposals, timelines and event status in one place instead of asking you for updates.
Seasonal outreach
D&D season and CNY campaigns sent to past clients before they start shopping around.
A day with AI doing the busywork.
An overnight D&D enquiry gets a drafted proposal by 9:30. First reply wins the shortlist.
Vendor confirmations collect in the event pipeline. AV still pending, chased automatically.
Saturday's wedding run sheet is drafted. You refine the timing where experience says it matters.
A milestone invoice sends for next month's product launch, payment link included.
Questions event planners actually ask.
Will AI replace event planners?
No. Taste, client trust and on-the-day crisis management are deeply human skills. The platform removes proposal and coordination grind so you deliver more events at higher quality.
How are vendors tracked?
Each event has a pipeline with vendor quotes, confirmations and payment status in one view, with automatic chasing for anything outstanding.
Does it work for weddings and corporate events?
Yes. The proposal, vendor and billing logic is the same; only the templates and details differ per event type.
How do clients pay?
Through staged invoices with deposit and balance milestones per event, with payment links and automatic reminders.
What does it cost for a small agency?
The standard plan covers the toolkit. Winning one extra event from a faster proposal typically pays for the year.
Keep the craft. Drop the admin.
See your toolkit running inside kiap.ai. One call, a real walkthrough, no pressure.